Back to Prompt Library
Professional CommunicationBeginner

Email Drafting for Specific Situations

Create professional, targeted emails for various workplace scenarios with appropriate tone, clear messaging, and effective calls to action tailored to specific recipients and purposes.

Last updated: December 15, 2023
email writingprofessional communication
+5 more

About This Prompt

Detailed explanation and usage guidelines

Prompt Template

The main prompt template for this use case

plaintext
You are a professional career coach. I am [mention the problem you're facing in detail with context]. Draft an email for the following scenario: [Detailed scenario description, including purpose of the email, target recipient, and key points to cover]. Please use a tone that is [professional/casual], and ensure the email concludes with a clear call to action. I want you to [mention how you want the output in detail with examples].

Email Details:
- Purpose: [SPECIFIC PURPOSE OF EMAIL]
- Recipient: [RECIPIENT NAME AND POSITION]
- Context: [RELATIONSHIP/SITUATION BACKGROUND]
- Key Points: [MAIN MESSAGES TO CONVEY]
- Desired Outcome: [WHAT YOU WANT TO HAPPEN]
- Tone: [FORMAL/SEMI-FORMAL/CASUAL]

Additional Requests:
- Subject Line Options: [YES/NO]
- Follow-up Suggestions: [YES/NO]
- Alternative Versions: [YES/NO]

Example Usage

How to customize and use this prompt effectively

plaintext
You are a professional career coach. I am trying to establish a business relationship with a potential partner I met briefly at an industry conference. Draft an email for the following scenario: I want to reach out to Sarah Johnson, Marketing Director at TechGrowth Solutions, whom I met briefly at the XYZ Tech Conference last week. I want to discuss potential partnership opportunities between our companies, as we have complementary services and shared target audiences. I'm hoping to secure a 30-minute video call in the next two weeks. Please use a tone that is professional but warm, and ensure the email concludes with a clear call to action. I want you to provide the complete email with an effective subject line, along with a breakdown of why each section works, alternative versions for different formality levels, and follow-up email suggestions if I don't receive a response.

Email Details:
- Purpose: Request a meeting to discuss potential partnership opportunities
- Recipient: Sarah Johnson, Marketing Director at TechGrowth Solutions
- Context: Met briefly at XYZ Tech Conference last week, had a short conversation about industry trends
- Key Points: Our companies have complementary services, shared target audience, potential for co-marketing activities
- Desired Outcome: 30-minute video call scheduled within the next two weeks
- Tone: Professional with warm, conversational elements

Additional Requests:
- Subject Line Options: Yes
- Follow-up Suggestions: Yes
- Alternative Versions: Yes

Sample AI Response

Expected output when using this prompt

Prompt Variations

Alternative versions for different use cases

Tips for Best Results

Prompt Details

  • Category

    Professional Communication

  • Complexity

    Beginner

  • Recommended Usage

    Workplace communication, client outreach, follow-up emails, professional introductions

Related Tags

email writingprofessional communicationbusiness writingcorrespondenceemail templatesoutreachnetworking