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ProductivityIntermediate

Task Prioritization and Planning

A comprehensive task prioritization system that categorizes tasks using the Eisenhower Matrix and 80/20 rule to help you focus on what matters most and complete tasks in optimal order.

Last updated: November 3, 2024
task managementprioritization
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About This Prompt

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Prompt Template

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plaintext
I am [mention the problem you're facing in detail with background context]. I have multiple tasks to complete today, and I want to prioritize them based on urgency, importance, and effort required. 

Here are my tasks: [List your tasks with brief descriptions]

Can you categorize them into:
(1) High Priority & High Effort
(2) High Priority & Low Effort  
(3) Low Priority & High Effort
(4) Low Priority & Low Effort

Additionally, suggest the best order in which I should complete them using the Eisenhower Matrix and the 80/20 rule.

I want you to [mention how you want the output in detail with examples].

Example Usage

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plaintext
I am a marketing manager at a growing tech startup facing an overwhelming workload this week. I have multiple deadlines approaching and need to prioritize effectively to avoid burnout while delivering quality work.

Here are my tasks:
- Complete quarterly marketing report (Due: Friday, 8 hours estimated)
- Review and approve social media content for next week (Due: Thursday, 2 hours estimated)
- Attend client presentation meeting (Due: Wednesday, 1 hour scheduled)
- Update company website homepage copy (Due: Next week, 4 hours estimated)
- Respond to 15 accumulated emails (Due: Today, 1 hour estimated)
- Plan next quarter's marketing strategy (Due: End of month, 6 hours estimated)
- Review marketing budget with finance team (Due: Friday, 2 hours estimated)
- Create newsletter for customer database (Due: Thursday, 3 hours estimated)

Can you categorize these tasks and suggest the optimal completion order?

I want you to provide:
1. Clear categorization with reasoning
2. Specific time blocks for each task
3. Suggested daily schedule
4. Backup plan if high-priority tasks take longer than expected
5. Tips for maintaining productivity throughout the week

Sample AI Response

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Prompt Details

  • Category

    Productivity

  • Complexity

    Intermediate

  • Recommended Usage

    Daily task organization, project planning, workload management, productivity optimization

Related Tags

task managementprioritizationproductivityeisenhower matrixpareto principletime managementworkflow optimizationplanning