Back to Prompt Library
Project ManagementIntermediate

Meeting Agenda & Action Plan Creator

Create structured, efficient meeting agendas with time allocation, discussion points, and action items to ensure productive meetings with clear outcomes and next steps.

Last updated: August 21, 2024
meeting planningagenda creation
+6 more

About This Prompt

Detailed explanation and usage guidelines

Prompt Template

The main prompt template for this use case

plaintext
I am [mention the problem you're facing in detail with background context]. I am leading a meeting on [date] with [team or department]. The purpose of the meeting is to discuss [topic] and achieve [desired outcome].

Can you create a structured agenda with:
- A brief opening statement
- Key discussion points (arranged in logical order)
- Questions to ask the team
- Time allocation for each section
- Expected action items and next steps

Ensure the agenda is concise, actionable, and designed to keep the meeting efficient and productive.

I want you to [mention how you want the output in detail with examples].

Example Usage

How to customize and use this prompt effectively

plaintext
I am a product manager at a SaaS company facing declining user engagement metrics. I am leading a meeting on Friday with the product development team (8 people) and marketing team (4 people). The purpose of the meeting is to discuss our Q4 user engagement strategy and achieve alignment on priority features and marketing initiatives.

Can you create a structured agenda with:
- A brief opening statement
- Key discussion points (arranged in logical order)
- Questions to ask the team
- Time allocation for each section
- Expected action items and next steps

Ensure the agenda is concise, actionable, and designed to keep the meeting efficient and productive.

I want you to provide:
1. Complete meeting agenda with time blocks
2. Specific discussion questions for each topic
3. Template for capturing action items
4. Follow-up communication plan
5. Meeting success metrics to track

Sample AI Response

Expected output when using this prompt

Prompt Variations

Alternative versions for different use cases

Tips for Best Results

Prompt Details

  • Category

    Project Management

  • Complexity

    Intermediate

  • Recommended Usage

    Team meetings, project planning, strategic discussions, status updates, decision-making meetings

Related Tags

meeting planningagenda creationproject managementteam coordinationtime managementaction itemsmeeting efficiencystructured planning